I am the Member of Parliament for the Pontypridd constituency. As your MP, it is important that I and my office can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues.
This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I am the data controller.
If you have any questions about data protection you can contact me in any of the following ways:
Post: Alex Davies-Jones MP, House of Commons, London SW1A 0AA.
Tel: 01443 401122Data collection and use
The office of Alex Davies-Jones MP will only collect and use personal information for the specific purpose for which it has been obtained.
This may include but is not limited to:
- To progress casework
- To keep constituents updated on the latest news, campaigns, and ways to get involved
- To inform/update constituents about issues which may affect them
- Arrangement of meetings, tours and visits
- Job applications/enquiries and work experience placements
I will undertake casework using personal information provided by or on behalf of a constituent. It may be necessary for me to share your information with third party organisations. I will only do where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to advocate on your behalf.
Please see the “who I share your information with” section for further details.
When registering with this website or by completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.
I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP.
I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting me as the data controller or by using the unsubscribe option in relevant communications.
I will not use personal data for any automated decision making or profiling.
As part of security measures recommended by the Houses of Parliament, my office is equipped with internal and external CCTV cameras. In the event of a security-related incident, footage will only be shared with the necessary authorities. This includes but is not limited to:
- Houses of Parliament security
- Insurance providers
- Other local authorities
Legal basis for processing personal data
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting firstname.lastname@example.org
- Legal entitlement. MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted.
- Public task. This may be used where we process personal data in the public interest (which has a clear basis in law).
- Legitimate interests. We may contact you by post using this lawful basis, but we always ensure we balance your rights and freedoms against our proposed legitimate interest.
- If you are a member of the Labour Party, we may rely on this lawful basis to contact you, where it is defined within the Party’s Rule Book.
Who I share your information with
When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how the information you provide as part of a casework request is used, please contact me for more information.
Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.
In order to communicate with you about my work as the MP for Pontypridd constituency, it may be necessary for me to transfer personal information to countries or jurisdictions outside the UK. In each case, I will take steps to ensure that the suppliers I use comply with the UK General Data Protection Regulation.
Retention of personal data
Your information is stored securely at the Office of Alex Davies-Jones MP. I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although I may retain a minimum amount of information about closed cases in the event that you contact me again for help.
If you have consented to receive information about my work, I will only retain your personal information so long as I am the MP for Pontypridd, or you ask not to be contacted further. We will then securely and permanently dispose of your information by permanent deletion from our IT system, shredding or other methods of secure destruction as appropriate.
I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.
IP addresses and cookies
This site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. I also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.
A cookie is a tiny text file that is stored on your computer. Cookies may be used in order to tailor your experience on this site according to the preferences you have specified. Cookies on this website do not contain personally identifiable information, other than your IP address, which itself is only very rarely enough to identify you as an individual.
Links to other websites
Under data protection laws, you have rights including:
- Your right of access– You have the right to ask us for copies of your personal information.
- Your right to rectification– You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure– You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing– You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing– You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability– You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights, though we may apply a basic administration fee where your information right is determined as being either “manifestly unfounded” or “manifestly excessive”. If you make a request, we have one month to respond to you, though an additional two months may be applied subject to the application of an exemption available to data controllers.
You may opt out of receiving further communications from me in any medium at any time. All requests to unsubscribe are dealt with promptly, and in all cases within a week.
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact me using the following details:
Post: Office of Alex Davies-Jones MP, House of Commons, London SW1A 0AA.
Alternatively you have right to raise any issues or concerns directly with the Information Commissioner’s Office:
ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk